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What is School Census
The submission of a School Census return, including a set of named pupil records, is a statutory requirement on schools under section 537A of the Education Act 1996. The reason for putting School Census on a statutory basis is only partly to help ensure compliance by schools. It also means that schools do not need to obtain parental or pupil consent to the provision of information and schools are protected from any legal challenge that they are breaching a duty of confidence to pupils.
In order to incorporate termly surveys, ie Attendance and Exclusions, it is necessary to collect data three times a year in a Autumn, Spring and Summer Census. Exclusions and attendance data are used to monitor schools’ performance in these areas and, to enable any necessary timely interventions to be made, must be collected and reported on a termly basis.
These are all data items that a well run school would be expected to keep up to date on an event driven basis and so their collection should not be an additional burden to schools. Different modules will be collected in each Census. Your school’s MIS software will be able to extract from your MIS the relevant data items for each census.
Census Course Opportunities
The course, will allow delegates to carry out the processes contained in the school census documentation we send to schools, on their own school data, enabling delegates to complete the process with guidance from an Information Services Consultant. Delegates will be in a quiet uninterrupted environment. Delegates should have a basic familiarity of SIMS and have their own login to the system. Shortly before the course, delegates' schools will be provided with instructions for setting up the remote connection. It is the school’s responsibility to ensure that these instructions are followed and it should be noted that failure to do so may result in the delegates being unable to work on the school’s own data during this session.
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Capita have confirmed that there is an issue with the school census panels for Top Up funding, Post Looked After Arrangements and Early Years.
A simple recalculation on the Top Up funding and Post Looked After Arrangements Panels will bring back through the data. However, Capita have advised that all schools who have early years data should not enter this until they have confirmed that the issue is resolved.
Please see below their update:
Updated 09/01/2019 at 15:45 -Early Years, Top-up Funding and Post Looked After Arrangements data not being reported in the Census
Please note that we are investigating reports that under certain circumstances the said data is not be reported in the Census application.
Our investigations to date indicate that the problem for Top-up Funding and Post Looked After Arrangements can be avoided and rectified without loss of data that has been entered, but we are not yet sure that this is the case for the Early Years data.
At this point, our advice for entry of Early Years data is not to spend any further time on entering such data until we have had time for further investigation.
To resolve the above issue we have released patch 24579 to all schools which must be applied to your SIMS database before completing the census.
Catholic School Census
Catholic schools are reminded that the Catholic Education Service conduct their own census on the same day as the January DfE School Census. This census is supported in SIMS, which provides most of the information required. For further advice on how to prepare this census and return the census file to the Catholic Education Service, please refer directly to the Catholic Education Service Census support website at www.cesewcensus.org.uk
Please refer to the EFA Funding Guidance for full guidance