Reporting issue in the SIMS Summer 2017 Release affecting CLA data
Until the latest SIMS Release, users were able to see information on CLA (Children Looked After) in reports, even when they weren’t entitled to view the Welfare panel on a student record (in particular Class Teachers). In the latest release this is no longer the case and only users in SIMS that have the higher permissions needed to view the Welfare panel are able to see this information in reports.
This will mainly affect any report with a custom Excel template, including those produced by HfL ICT Services, as the CLA data being restricted will break the report. Word reports should run as usual, although RTF templates may show a tag, in angled brackets, rather than the CLA information the user expects to see.
We have updated some of our reports to account for this change and these can be downloaded from the following links:
The ‘HCC Electronic Exclusions’ report should now no longer run at all if the user does not have Third Party Reporting or access to the Welfare Panel, as CLA information is vital for the report. The other reports will flag up if CLA data is missing due to insufficient access rights.
For schools using the PA Plus assessment reports, these will appear to run from SIMS as normal, but then the Report Dashboard will show all the Year Group tick boxes as ‘greyed out’, with apparently no assessment data present. These reports have also been updated to overcome this issue, and are available to download from the PA Plus subscription website, in the ‘My resources’ area. An email detailing all the recent changes to these reports will be sent to subscribing schools shortly.
If a user needs to be able to view/analyse CLA data but does not have the relevant permissions in SIMS, then we have provided a workaround on the System Manager page on the Grid (see here) for importing a Custom Permissions Group. This is preferable to making them a member of those groups that can view CLA data as those groups also provide access to other high level/sensitive information.
We will update other reports we have created in due course, e.g. the Primary AM7 Toolkits, and will communicate the changes to schools. In the meantime, if a user cannot run reports containing CLA information, they should either ask someone else in the school with the required elevated permissions to run the reports for them, or apply the System Manager Group fix, as above.