Skip to main content

Exclusions

Last updated on 25 November 2021

On this page:

  • guidelines for suspensions and permanent exclusions
  • Inclusion team contacts
  • HCC model letters and forms for permanent exclusion and suspension
  • funding provision for schools taking on permanently (off-roll) excluded pupils
  • Timpson review of school exclusion

Guidelines for suspensions and permanent exclusions

The current statutory guidance from the DfE in relation to school exclusions is available at the following link: 

DfE: School suspensions and permanent exclusions

Additional non-statutory guidance on exclusions which augments the statutory guidance issued by the DfE, which is only available in an electronic format, may be found via the following link:

The Inclusion team (Integrated Services for Learning)

This team is responsible for:

  • all admissions to schools for pupils who are considered at risk of permanent exclusion
  • all admissions for pupils returning from ESCs into mainstream school
  • liaises with a range of internal and external stakeholders to ensure appropriate packages of support for these children reintegrating into school
  • organise and chair the new secondary Inclusion Panels (replacing the previous Integration Panels)
  • attendance and oversight of the primary Managed Move process which take place within established Primary Behaviour Panels
  • advice and guidance to schools in relation to exclusions
  • Local Authority duties in respect of the administration for exclusions
  • Local Authority representations at permanent exclusion Governor Disciplinary Meetings and Independent Review Panels

Name

Area

Contact details

Loraine Clancy
Manager
DSPL 1-5

Inclusion Lead Officer -East Hertfordshire

Inclusion officer – Secondary DSPL 5

Welwyn and Hatfield 

Loraine.clancy@hertfordshire.gov.uk

01442 453084

Liz Merton

Inclusion Officer – Secondary DSPL 1 & 2

Stevenage and North Herts

Liz.Merton@hertfordshire.gov.uk

01992 588695

Lauren Ward

Inclusion Officer - Secondary DSPL 3 & 4
Broxbourne and East Herts

Lauren.Ward@hertfordshire.gov.uk

01992 588919

Victoria Blackford

Inclusion Officer – Primary DSPL 1 - 5

East Hertfordshire

Victoria.blackford@hertfordshire.gov.uk

01438 845840

Anjana Walia
Manager
DSPL 6 - 9

Inclusion Lead Officer -West Hertfordshire

Inclusion officer – Secondary DSPL 6

Hertsmere

anjana.walia@hertfordshire.gov.uk

01442 453086

07812 322919

Jacqui Elliss

(Secondary)

Inclusion Officer – Secondary DSPL 7 & 8St Albans and Dacorum 

jacqui.elliss@hertfordshire.gov.uk

07970 193424

Anjana Walia
Manager

Inclusion Officer – Secondary DSPL 9

Watford & Three Rivers

anjana.walia@hertfordshire.gov.uk

01442 453086

07812 322919

Danielle Hewson

(Primary)

Inclusion Officer – Primary DSPL 6 - 9

West Hertfordshire 

Danielle.hewson@hertfordshire.gov.uk

01992 588855

Atlanta Nolan

Inclusion Information Officer – DSPL 1 – 9

County Wide

atlanta.nolan@hertfordshire.gov.uk

01992 556291

HCC model letters and forms for permanent exclusion and suspension

The DfE had been consulting on the use of the word Exclusion and the need to have a clearly defined language that differentiates between Fixed term Exclusion and Permanent Exclusion.  It has now been confirmed that from September 2021 the word fixed term exclusion is to be replaced by the term 'Suspension'.

Please find below the list of updated HCC model letters and forms for Permanent Exclusion and Suspension that have had the language updated to reflect this change.

The model letters and forms are available to download underneath the table list.

 

Description

Model letter 1

From the Head Teacher, Principal or Teacher In Charge  notifying parents of a suspension of 5 days or fewer in one term, or which brings the child’s total number of days or suspension to no more than 5 days in one term, and where a public examination or national curriculum test is not missed.

Model letter 2

From the Head Teacher, Principal or Teacher In Charge notifying parents of a suspension of more than 5 days and up to/equal to15 days in one term, or which brings the child’s total number of days or suspension to more than 5 days and up/equal to 15 days in one term, and where a public examination or national curriculum test is not missed.

Model letter 3

From the Head Teacher, Principal or Teacher In Charge notifying parents of a suspension of more than 15 days in one term, or which brings the child’s total number of days or suspension to more than 15 days in one term, or where a public examination or national curriculum test would be missed.

Model letter 4

From the Clerk of the Governors’ Disciplinary Committee/ESC Management Committee inviting parents to a meeting of the Governors’ Disciplinary Committee/ESC Management Committee in respect of a suspension.

Model letter 5

From the Clerk of the Governors’ Disciplinary Committee/Management Committee informing parents of the committee’s decision in respect of a suspension.

Model letter 6

From the Head Teacher, Principal or Teacher in Charge notifying parents of lunchtime exclusion of up to 5 days in one term, a lunchtime suspension counting as 0.5 days of suspension towards this total.

Model letter 7

From the Head Teacher, Principal or Teacher in Charge notifying parents of a permanent exclusion.

Model letter 8

From the Clerk of the Governors’ Disciplinary Committee/Management Committee inviting parents to a meeting of the Governors’ Disciplinary Committee/Management Committee in respect of a permanent exclusion.

Model letter 9

From the Clerk of the Governors’ Disciplinary Committee/ESC Management Committee informing parents of the committee’s decision in respect of a permanent exclusion.

Model letter 10

From the Head Teacher, Principal or Teacher In Charge notifying the withdrawal of a suspension or permanent exclusion.

X1 - Permanent Exclusion

From the Head teacher/Principle/Teacher in charge notifying the Local Authority of a permanent Exclusions.

X1 – Suspension notification

From the Head teacher/Principle/Teacher in charge notifying the Local Authority of a suspension.

(Lunchtime, 1-5 Days, 5-15 Days, 16+Days)

Funding provision for schools taking on permanently (off-roll) excluded pupils

When a school takes on a pupil that has been excluded from a previous provision and has since gone off-roll, the receiving school is entitled to the proportion of AWPU (Age Weighted Pupil Unit) and Pupil Premium (if eligible) remaining in the financial year for that pupil. In order to enquire about this, schools can fill in the X2 form and send it back to HCC School’s Finance. Once it has been confirmed that the details are correct, the Finance team will get in contact to inform your school that the transfer of balance has been initiated.

This process will also help ensure that HCC know what provision pupils are in.

Timpson review of school exclusion

The former Government Children's Minister Edward Timpson CBE published a review into school exclusions in May 2019. 

Schools will be made accountable for the pupils they exclude and there will be a clampdown on off-rolling, as part of Government measures taken in response to the review.

The review makes 30 recommendations to Government as it highlights variation in exclusions practice across different schools, local authorities and certain groups of children. The report concludes that while there is no optimal number of exclusions, there needs to be action to ensure permanent exclusions are only used as a last resort, where nothing else will do.

The Department for Education agreed to all 30 recommendations in principle, “committing to act to make sure no child misses out on a quality education”.

Read the full report: 

DfE: Timpson Review of School Exclusion

First published 20 November 2020 - Last updated on 25 November 2021